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What we do

Full-service association management, built for Florida.

Every service we provide is grounded in Florida Statute 718, Florida Statute 720, DBPR requirements, and your association's governing documents.

01

Financial management

Transparent, accurate financials are the foundation of a healthy association. We manage your books so the board always has a clear picture.

What's included

  • Annual budget preparation and board presentation
  • Monthly financial statements: income statement, balance sheet, and general ledger
  • Accounts receivable — maintenance fee invoicing and collections
  • Accounts payable — vendor invoice review and payment processing
  • Reserve fund tracking and coordination with reserve study advisors
  • Delinquency management including owner ledger reconciliation
  • Coordination with the association's CPA for annual audit or review
  • Bank account oversight and monthly reconciliation
  • Special assessment planning and billing
Why it matters: Many associations suffer from outdated ledgers and unclear reserve balances. We bring structure and consistency so your board can make confident decisions and unit owners trust the process.
02

Meetings & election administration

Florida Statute 718 and 720 impose strict procedural requirements on elections and meetings. We handle every step correctly, every time.

What's included

  • First notice of election with candidate intent forms and instructions
  • Candidate eligibility review — delinquency checks and good standing verification
  • Second notice package: ballots, inner/outer envelopes, proxies, candidate information sheets
  • Ballot tabulation oversight per DBPR Rule 61B-23.0021
  • Annual meeting agenda preparation and certified minutes
  • Board meeting notice, agenda, and minutes
  • Special meeting administration
  • Electronic and physical distribution of meeting packages to unit owners
Our expertise: Election disputes are among the most common issues for Florida associations. Our deep knowledge of FS 718 (condos) and FS 720 (HOAs) means your election process is bulletproof.
03

Property operations

Day-to-day property management that keeps your building running and your residents satisfied.

What's included

  • Vendor contract review and competitive bidding coordination
  • Work order management and maintenance tracking
  • Common area inspections — scheduled and as-needed
  • Emergency repair coordination and after-hours response
  • Preventive maintenance scheduling for mechanical systems
  • Common area key and access control oversight
  • Amenity and common element condition reporting
  • Insurance claim coordination with contractors and adjusters
Proactive approach: Regular inspections and scheduled preventive maintenance protect your association's property values and minimize costly emergency repairs.
04

Governing document compliance

Your Declaration, bylaws, and rules protect the community. We enforce them consistently and fairly under FS 718 or FS 720.

What's included

  • Rule and restriction enforcement with documented violation notices
  • Owner dispute intake and resolution coordination
  • Interpretation of Declaration and bylaws for board decisions
  • Coordination with association counsel on legal matters
  • DBPR complaint response support
  • Official records maintenance per FS 718.111 and 720.303
  • Estoppel certificate preparation
  • Rental restriction and approval process administration
Florida-specific knowledge: We stay current with statutory updates and DBPR guidance under both Chapter 718 and Chapter 720 so your association stays protected.
05

Board advisory & support

Boards work better with a knowledgeable manager guiding decisions, not just executing tasks.

What's included

  • Board education on FS 718 and FS 720 rights and responsibilities
  • Guidance on policy development and rule amendments
  • Agenda preparation and pre-meeting briefing materials
  • Certified meeting minutes and record keeping
  • Communication drafting for unit owner announcements
  • New board member orientation
  • Coordination with association attorney, accountant, and engineer
  • Strategic planning support for capital improvement projects
A true partner: We take a proactive role in helping your board lead effectively — clear information, timely communication, and sound guidance on every decision.
06

Insurance & risk management

Proper insurance coverage protects the association, the board, and each unit owner. We help you stay covered and informed.

What's included

  • Annual insurance policy review with board summary
  • Vendor and contractor certificate of insurance tracking
  • Claims coordination between association, insurer, and contractors
  • Guidance on HO-6 requirements for unit owners
  • Directors and Officers (D&O) liability coverage review
  • Property appraisal coordination for coverage adequacy
  • Fidelity bond review for fund protection
Florida context: Florida's property insurance landscape is uniquely challenging. We help associations navigate coverage gaps, renewal cycles, and claim processes with confidence.
Serving associations in
Doral·Miami· Hialeah·Aventura· Sunny Isles Beach·Miami-Dade County

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